2nd Notification for eAGM 2020: ASIS International (Singapore Chapter)

Oct 26, 2020 | Announcements

Dear Members,

Please be reminded that ASIS International (Singapore Chapter) will hold the Electronic Annual General Meeting (e-AGM) on Friday, 27 November 2020 at 1800 hrs via Zoom.

This is a significant local paid-up chapter members-only event. The agenda will be as follows:

The Management Committee would like to propose making the following amendments to para 30 of the Constitution. Please refer to the portion in red for the proposed amendment.

  • Confirmation of 2019 AGM Minutes of Meeting
  • Chairman’s Report
  • Secretary’s Report
  • Proposed amendment to Constitution
  • Financial Report
  • Election of Office Holders
  • AOB

If you are unable to attend and will like to nominate a proxy to attend on your behalf, you can complete the proxy form and email to secretary@asis-singapore.org.sg before 6pm on 8 November 2020.

If there are matters that you wish to raise at the eAGM, you can also email to secretary@asis-singapore.org.sg before 6pm on 8 November 2020. 

We regret that submissions after this cannot be entertained.

Proposed Change to the Constitution

30. The Management Committee is the governing body for the Society. The duty of the Management committee is to organise and supervise the daily activities of the Society and to make decisions on matters affecting its running when the general meeting is not sitting. It may not act contrary to the expressed wishes of the general meeting without prior reference to it and always remains subordinate to the general meetings 

The reason for making this amendment is to provide greater clarity that the Management Committee is indeed the governing body of the Association. The potential for confusion arises because the ASIS Chapter Officer Handbook provides that:

“The chapter executive committee will be composed of the Chapter Chair, Vice Chair, Secretary, and Treasurer. The chapter executive committee is the governing body which oversees the chapter’s smooth operation during and between meetings.”

Read in this light, ASIS Chapter Officer Handbook suggests that the Chapter’s Executive Committee is the governing body, whereas in reality, the 12-member Management Committee is the governing body based on the local Constitution. Therefore, to provide clarity, especially for future Management Committees, it is proposed to make this amendment to the Constitution.  

Documents from Last AGM

Lastly, the documents from the 2019 AGM can be found in these links:

– Minutes of AGM 2019
– Chairman’s Report 2019
– Secretary’s Report 2019
– Financial Report 2019

We look forward to hearing back from you on the items above, or if you have any questions.

Thank you.